Title:  Grants Management Specialist II - Limited Service

Overview

The State of Vermont's Homeland Security Grant Unit (HSGU) is seeking a Grants Management Specialist II to help manage and oversee major federal and state grant programs that support emergency preparedness and public safety across Vermont.

This role will serve as a key resource to municipalities, contractors, and state partners, ensuring grant funds are administered effectively, compliantly, and in alignment with program goals. The Specialist will work under the direction of HSGU leadership but will have significant autonomy to apply your professional judgment and expertise.

Duties:

• Manage the full lifecycle of assigned grant programs, from implementation through monitoring and closeout
• Provide guidance and technical assistance to municipalities, subrecipients, contractors, and agency staff on federal and state grant requirements
• Coordinate and conduct grant monitoring reviews; evaluate compliance and prepare written monitoring reports and determination letters
• Track deliverables, timelines, and performance to ensure projects stay on scope and meet established goals
• Develop and improve systems, policies, and processes to increase efficiency and strengthen compliance
• Collect, analyze, and report program data to state leadership, legislators, federal partners, and other stakeholders
• Assist with training workshops and develop written guidance materials
• Support quality assurance efforts to ensure accurate reporting and documentation
• Assist with state contracts and Memorandums of Understanding
• Contribute to database and software improvements related to program planning and reporting

The ideal candidate is organized, detail-oriented, and comfortable balancing compliance requirements with practical problem-solving. The ability to interpret complex regulations, communicate them clearly to a range of partners, and manage multiple projects at once is vital. An ideal candidate will value accuracy, accountability, and collaboration, and is motivated by work that strengthens Vermont's emergency preparedness and resilience.

Who May Apply

This position, Grants Management Specialist II - Limited Service (Job Requisition #54429), is open to all State employees and external applicants. 
If you would like more information about the duration of this position or other details, please contact Ronald LaFond at ronald.lafond@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

PUBLIC SAFETY BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position to include Motor Vehicle/Criminal Records, Personal History, Credit and any additional background check(s).

Environmental Factors

Work is performed primarily in an office setting and in a variety of field situations including large group meetings. Some private means of transportation should be available since occasional travel outside of the worksite will be required. Meetings with various advisory committees, public interest groups, municipal officials and program staff as well as basic position functions may entail significant evening hours. Urgent deadlines can be anticipated.
 

Minimum Qualifications

Bachelor’s degree or higher in business management, accounting, public administration, or related field AND three (3) or more years of experience with managing grants, public administration, or related field.

OR

Five (5) or more years of experience with managing grants, public administration, or related field.

OR

One year (1) or more of experience as a Grants Management Specialist I.

Special Requirements

Must pass a federal secret clearance to retain employment. This may take longer than the normal six (6) month probationary period but employment in this position may be terminated for failure to obtain a secret clearance. Employment in this position may also be terminated if the employee is not able to maintain a secret clearance.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits, including:
•    80% State paid medical premium and a dental plan at no cost for employees and their families
•    Work/Life balance: 11 paid holidays each year and a generous leave plan
•    State Paid Family and Medical Leave Insurance (FMLI)
•    Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
•    Tuition Reimbursement
•    Flexible spending healthcare and childcare reimbursement accounts
•    Low cost group life insurance
•    Incentive-based Wellness Program
•    Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.
 

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.