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Title:  Records and Information Management (RIM) Specialist III

Application Deadline Date:  05/13/2021
Req ID:  15022
Department:  Human Services Agency

Waterbury, VT, US

Position Type:  Permanent
Schedule Type:  Full Time
Hourly Rate:  $28.28


The Agency of Human Services has a unique opportunity for an information management leader to be part of a program led by an executive steering committee comprised of representatives from four core functions – information technology, legal, business and records management – to establish a sustainable records and information management (RIM) program for the Vermont Agency of Human Services and its seven departments. Work is performed under the general supervision of the AHS Chief Operations Officer and the position has promotion potential within AHS under the RIM Specialist job series.    


Collaborating with AHS attorneys, technologists, business managers, and functions-based personnel, as well as other RIM specialists, you lead tasks related to records appraisal and scheduling by identifying, classifying and analyzing legal, administrative and archival requirements and drafting record schedules in accordance to VSARA policies and standards. You also perform specific functional operations of the evolving AHS RIM program to assure public records remain authentic and accessible from creation to ultimate disposition (destruction or transfer to state archives) and are managed in accordance with approved record schedules and state RIM standards.


As a RIM Specialist III, you are able to immediately apply your advanced knowledge of Generally Accepted Recordkeeping Principles (the "Principles"); records and information creation and use; records appraisal, retention, protection, and disposition; and information technology, including data management. You are able to respond to and resolve difficult and complex situations and problems and effectively impart complex ideas to others in easily understandable terms. The ability to assist with identifying, recommending and planning for current and future AHS RIM programming and service needs and lead change, as appropriate, is a core responsibility of this position.

Who May Apply

This position, Records and Information Management (RIM) Specialist III (Job Requisition #15022), is listed as a STATE PROMOTIONAL ONLY posting.  Only current State of Vermont employees who have successfully completed an original probationary period OR non-State employees eligible for veteran's preference are eligible to apply for this position.  Your application will not be considered if you do not meet one of these requirements.
If you would like more information about this position, please contact Dawn.OToole@vermont.gov.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail.  You must apply online to be considered.


AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Class Definition

This is the third level of five in the Records and Information Management (RIM) Specialist series. Incumbents perform advanced RIM functions under the statewide RIM program (3 V.S.A. § 117) or an agency/department RIM program (1 V.S.A. § 317a and/or 3 V.S.A. § 218) and oversee specific RIM and RIM-related projects and initiatives. Work is performed under the general supervision of a senior team member or supervisor and class incumbents may supervise two or more subordinates.

Environmental Factors

Work is performed in a standard office setting, but some travel may be required for which private means of transportation should be available.

Minimum Qualifications

Master's degree or higher in archives, library or information science or in the broader information management field


Professional designation of (or eligibility for) Certified Records Manager (CRM) or Certified Records Analyst (CRA) by the Institute of Certified Records Managers (ICRM); AND two (2) years or more of professional RIM work at the RIM Specialist II level or equivalent.

Preferred Qualifications

Knowledge of the Agency of Human Services a plus.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
  • 80% State paid medical premium
  • Dental Plan at no cost for employees and their families
  • Flexible Spending healthcare and childcare reimbursement accounts
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
  • Low cost group life insurance
  • Tuition Reimbursement
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

Nearest Major Market: Barre
Nearest Secondary Market: Montpelier