Title:  Administrative Services Manager III - Limited Service

Overview

Are you a skilled professional with a passion for contract management and exceptional interpersonal skills? The Agency of Human Services (AHS) is seeking an Administrative Services Manager III to support our contract management program. This role involves providing professional, technical, and administrative support across all AHS departments, each with unique complexities. You will play a crucial role in identifying and communicating system issues, developing and implementing contracts, and ensuring compliance with Federal, State, and Agency policies.

 

As a senior professional, you will mentor others within the Agency, offering solutions to complex problems and ensuring adherence to Bulletin 3.5 and other compliance requirements. Your ability to work independently and collaboratively with all levels of management is essential, as you will manage multiple projects with shifting priorities and tight deadlines.

 

In this role, you will review all department contracts and amendments, providing education and guidance to ensure compliance with competitive processes and federal and state statutes. Your expertise in procurement processes will be vital in promoting continuous improvement and managing risk effectively.

 

You will also serve as a backup to the Director, assisting in the development of Agency-wide contracting policies and procedures. Your role will involve vendor management, responding to inquiries, and facilitating meetings to evaluate bids and proposals. Additionally, you will represent the Agency in training and outreach efforts, educating staff on contracting best practices and compliance considerations.

 

If you have a strong background in contract management, excellent interpersonal skills, and a commitment to improving procurement processes, we invite you to apply for this exciting opportunity to make a significant impact at AHS.

Who May Apply

This position, Administrative Services Manager III - Limited Service (Job Requisition #52998), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs. 
If you would like more information about the duration of this position or other details, please contact matthew.rockwell@vermont.gov
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail.  You must apply online to be considered.

 

AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field AND three (3) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

 

OR

 

Bachelor's degree in any discipline AND five (5) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

 

OR

 

Associate's degree in accounting, business or public administration, office administration or a related field AND five (5) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

 

OR

 

High School diploma AND seven (7) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

 

OR

 

One (1) year or more of experience as an Administrative Services Manager II with the State of Vermont.

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.