Title:  Administrative Services Coordinator IV

Overview

The Economic Services Division (ESD) is responsible for the administration of benefits to help Vermonters meet their basic needs. ESD is one of 6 divisions under the Department for Children and Families (DCF) which is one of the largest departments (1000 employees) within the largest agency (Agency of Human Services) in the state of Vermont.  

ESD Leadership recognizes that the division's biggest resource is our staff and is committed to continuously looking at ways to strengthen and support our workforce. This position is in Waterbury, which is known for its teamwork and strong comradery. 

The Administrative Services Coordinator IV's leads a small team whose goal is to provide quality customer service. This position supports the extensive administrative needs of ESD to help meet our division's mission.  The Administrative Services Coordinator IV works closely with Operations and all the other central office teams, in addition to providing direct support to the district offices.

ESD is looking for someone who: 

• believes in providing quality customer service
• thrives in a busy work environment 
• embraces change
• enjoys working on a team 
• open to learning and growing (example: technology and other areas)

What we offer  

• We may offer flex scheduling or alternative work schedules based upon policy
• 11 paid holidays, plus sick and vacation time 
• Excellent, health, dental, and vision insurance for employees and their families
• Retirement plans, including a pension 
• Parental leave for all new parents, including adoptions 
• Working with a staff who is dedicated to supporting children and families, including your own

Who May Apply

This position, Administrative Services Coordinator IV (Job Requisition #53932), is open to all State employees and external applicants. 
If you would like more information about this position, please contact Suzanne Shibley at suzanne.shibley@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
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AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Class Definition

Coordinates the administration of a variety of functions of a major division, department or agency. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. Supervision is exercised over clerical and/or administrative subordinates. Work is performed under the general supervision of an administrative superior.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Bachelor's degree AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Two years of full-time college work OR an associate's degree or higher AND six (6) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

High School diploma or equivalent AND eight (8) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One (1) year or more of experience as an Administrative Services Coordinator III with the State of Vermont.

Preferred Qualifications

Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer