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Title:  Administrative Assistant A

Application Deadline Date:  08/16/2022
Req ID:  38526
Department:  Corrections
Location: 

Waterbury, VT, US

Position Type:  Permanent
Schedule Type:  Full Time
Hourly Rate:  $18.01

Overview

The Vermont Parole Board is seeking a person who is well organized, works independently, and has excellent computer skills to fill the Administrative Assistant A position in a fast-paced working environment. Work is under the direction of the Executive Office Manager and Parole Board Director. 
Summary of Duties
Performs administrative duties including scheduling hearings, hearing form and file preparation, post hearing process to include completion of parole agreements according to timelines set forth by office processes. The position works with the Executive Office Manager to ensure that the workload is completed timely and accurately. Ongoing training will be provided. Must establish and maintain effective working relationships with supervisors and co-workers, partner agencies and organizations, and the public. Must always represent the office in a professional manner both off and on duty. Performs other related duties as assigned by the Executive Office Manager or Parole Board Director.
Knowledge, Skills and Abilities
Considerable knowledge of English grammar, spelling, vocabulary, and punctuation. Working knowledge of Microsoft Office products specifically Word, Excel, Outlook and SharePoint. Working knowledge of Microsoft Windows operations to include filing systems within windows explorer. Ability to understand and follow complex oral and written instructions. Must demonstrate excellent interpersonal skills. Ability to have flexibility and adapt to ever changing hearing schedules. Ability to organize and prioritize to meet specific deadlines. 
 

Who May Apply

This position, Administrative Assistant A  (Job Requisition #38526), is open to all State employees and external applicants.
If you would like more information about this position, please contact maryjane.ainsworth@vermont.gov.
Resumes will not be accepted via e-mail.  You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.

AHS BACKGROUND CHECKS:  Candidates must pass any level of background investigation applicable to the position.  In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.
 

Environmental Factors

Ability to manage multiple tasks, pay attention to detail and follow through on assignments. Pressure from deadlines and workload is routine. Most duties are performed in an office setting. Private means of travel should be available for occasional travel when appropriate.

Minimum Qualifications

Associate's degree in business technology, secretarial science or office management

OR

High school graduation or equivalent and three (3) years of office clerical experience

Completion of a one-year vocational/technical training program in business and office occupations or related area may be substituted for one year of the work experience

College coursework may be substituted for the work experience on a semester for six months basis.

DOC PREA Requirements

Conviction History Requirements: Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment.  You may access the application and corresponding documents by clicking here.  Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting.
PREA (Prison Rape Elimination Act) Requirements:  In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information.  Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse.  By submitting this online job application, you certify all information furnished is true and complete.  The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.
 

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
  • 80% State paid medical premium
  • Dental Plan at no cost for employees and their families
  • Flexible Spending healthcare and childcare reimbursement accounts
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
  • Low cost group life insurance
  • Tuition Reimbursement
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.


Nearest Major Market: Barre
Nearest Secondary Market: Montpelier