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Title:  Administrative Assistant A

Application Deadline Date:  12/08/2020
Req ID:  10564
Department:  Buildings & General Services

Pittsford, VT, US

Position Type:  Permanent
Schedule Type:  Full Time
Hourly Rate:  $17.11

The Administrative Assistant A will provide support within a Buildings and General Services district office. This position will be the first point of contact for internal and external customers and will assist with managing support services as directed. Duties may include assisting with hiring and training along with daily data entry tasks. Candidates should have experience with a variety of computer applications and be able to work with a diverse population to establish and maintain effective working relationships.


Job duties include, but are not limited to:

  • Performs all purchasing, accounting, & reconciliation functions through PeopleSoft Works, the SOV credit card program, including validating & processing purchasing card receipts and identifying & reporting misuse & reallocating funds & transactions.
  • Responsible for correctly allocating Fee-for-space (FFS) purchases.
  • Approves and processes all office supply purchases within the district.
  • Perform mail & telephone duties that includes coding & approving invoices for payment and oversight of total usage.
  • Keeps records & submits reports and/or recommendations on various matters for improving efficiency & productivity of district operations.
  • Planning & coordinating mandatory trainings and meetings for the district
Who May Apply

This position, Administrative Assistant A (Job Requisition #10564), is open to all State employees and external applicants.
If you would like more information about this position, please contact Rob Gallipo at rob.gallipo@vermont.gov.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Duties are typically performed in an office setting with normal working conditions, some of which may be within an institutional environment. Depending upon duties assigned, some travel may be necessary, for which private transportation may be needed.

Minimum Qualifications

Associate's degree in business technology, secretarial science or office management


High school graduation or equivalent and three (3) years of office clerical experience

Completion of a one-year vocational/technical training program in business and office occupations or related area may be substituted for one year of the work experience

College coursework may be substituted for the work experience on a semester for six months basis.

Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
  • 80% State paid medical premium
  • Dental Plan at no cost for employees and their families
  • Flexible Spending healthcare and childcare reimbursement accounts
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
  • Low cost group life insurance
  • Tuition Reimbursement
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged.

Nearest Major Market: Vermont