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Title:  Leave Management Specialist - Interim

Application Deadline Date:  05/24/2022
Req ID:  32181
Department:  Human Resources

Montpelier, VT, US

Position Type:  Interim
Schedule Type:  Full Time
Hourly Rate:  $21.64


The Leave Management Specialist is responsible for administrative and case management work for the Department of Human Resources. The incumbent will determine eligibility for State of Vermont employees within the Executive Branch related to and ensuring compliance with the complex and day to day management of the Federal Family Medical Leave Act (FMLA), VT Parental Family Leave Act (VTPFLA), leaves of absence outlined in applicable Collective Bargaining Agreements (CBA) and State Policies and Procedures. Work involves extensive interaction with Executive Branch State of Vermont employees, supervisors, Department of Human Resources (DHR) staff, and statewide management teams. Work is performed under the supervision of the Leave Management Supervisor, including extensive interaction with a Labor Relations Manager.

Candidates should have familiarity with Microsoft Enterprise Office 365, Excel, Word, SharePoint, the State's HCM Peoplesoft system, or other electronic databases.  Strong organizational skills and close attention to detail are requirements for the position.  

Duties will include, but are not limited to:

  • Managing calls through an Automated Call Distribution (ACD) call system;
  • Collaborating with Leave Management staff, Department of Human Resources staff, employees, supervisors and leadership throughout the Executive Branch of State Government, to address questions pertaining to FMLA/VTPFLA and/or designate qualifying FMLA events;
  • Generating notification letters in response to FMLA/VTPFLA events;
  • Maintaining detailed and accurate case files.


The Department of Human Resources is currently supporting a hybrid work model.  Requests for some telework each week will be considered; however, this position is regularly scheduled to work Monday through Friday from 7:4am to 4:30pm. Approximately 80% of work is completed using various databases and Microsoft Office 365 applications and approximately 20% of the work involves managing phone calls, collaborating with colleagues, and/or attending meetings. 

Who May Apply

This position, Leave Management Specialist (#32181), is open to all State employees and external applicants.
Please Note: This position is being recruited at multiple levels. If you would like to be considered for more than one level, you MUST apply to the specific Job Requisition. 

  • Leave Management Specialist (#32181)
  • Leave Management Specialist I (#31769)


If you would like more information about this position, please contact Michael Chamberland at michael.chamberland@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Duties are performed largely in a standard office setting but with some predictable travel requiring the availability of private means of transportation. Some work outside of regular schedule may be required. Quick deadlines for important reports and need for sensitive communication under challenging and difficult situations may be required. Must be able to communicate and interact directly with employees at varying levels of authority within the State of Vermont sometimes under stressful conditions.  Strong differences of opinion may be encountered.

Minimum Qualifications

Associate's degree or two (2) years of full-time college coursework AND one (1) year or more of human resource experience including experience administering labor and employment laws and regulations (such as FMLA, ADA/ADAAA, Workers' Compensation).


High School diploma or equivalent AND three (3) years or more of human resource experience including experience administering labor and employment laws and regulations (such as FMLA, ADA/ADAAA, Workers' Compensation).

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
  • 80% State paid medical premium
  • Dental Plan at no cost for employees and their families
  • Flexible Spending healthcare and childcare reimbursement accounts
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
  • Low cost group life insurance
  • Tuition Reimbursement
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

Nearest Major Market: Barre
Nearest Secondary Market: Montpelier