Title:  BGS Access & Records Administrator

Overview

The Department of Buildings and General Services (BGS) is seeking a highly organized and detail-oriented Access & Records Administrator to oversee access control operations for more than 130 state facilities and over 13,000 state employees, contractors, and trusted partners.

This critical role with the Safety & Security team ensures proper administration of access badges and secure facility entry across all three branches of state government. The position works closely with high-level officials and designees to manage evolving access needs, and plays a key role in responding to emergencies, including lockdowns and visitor screening procedures.

You will serve as the first point of contact for the BGS Safety & Security hotline during business hours, often reviewing security footage, coordinating with on-site staff, and issuing emergency alerts via the SOV-Alert system.

Additional responsibilities include:

• Collaborating with field staff and leadership to ensure systems are functioning optimally.
• Responding to public records requests with precision and attention to policy, redaction needs, and timelines.
• Exercising sound judgment and discretion in interpreting departmental policies and procedures.

This position requires a high level of professionalism, strong communication skills, and the ability to balance routine tasks with urgent, real-time decision-making.

Who May Apply

This position, BGS Access & Records Administrator (Job Requisition #53030), is open to all State employees and external applicants. 
If you would like more information about this position, please contact William McSalis at william.mcsalis@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Duties are typically performed in a normal office setting. There may be occasional travel outside the office setting for which private means of transportation must be available. Incumbents generally work during normal business hours; however, emergent or time-sensitive circumstances may require occasional overtime or night and/or weekend hours to address immediate concerns, sometimes on short notice. Tact is needed while conversing with state employees, contractors, and the public.

Minimum Qualifications

Two (2) or more years of administrative experience that includes experience with program process, policies, and/or use of various computer programs.

Preferred Qualifications

Experience with security, card access, and/or public record requests.

Proficiency in MS Teams, MS Word, and MS Excel.

Excellent written and verbal communication skills.

Special Requirements

A valid driver’s license is required.

Must pass a fingerprint supported background check.

Within the probationary period, incumbent must be able to demonstrate proficiency in programming access badges and building access control systems, processing public records requests, and effectively administering and disseminating emergency messages.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.