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Title:  Administrative Services Manager II

Application Deadline Date:  Do Not Apply Online - see instructions below
Req ID:  12466
Department:  Defender General's Office
Location: 

Montpelier, VT, US

Position Type:  Exempt
Schedule Type:  Full Time
Hourly Rate:  $28.28

How to Apply

Candidates shall email resume and cover letter to:  Mary.Deaett@vermont.gov by March 15, 2021. 

Overview

Manages the administrative and financial services for the Office of the Defender General. Responsibilities include budget development, contract administration, property and space management, oversight of goods and services procurement, safety and security issues, organizational structure, and supervision of Central Office administrative support and IT staff. Position requires leadership skills, patience, the ability to work with a wide variety of people, tenacity, professionalism, and strong attention to detail. Experience with VISION, the State of Vermont PeopleSoft financial management system, is highly preferred. Knowledge of Vermont’s criminal justice system preferred but not required.

Description

This position is critical to the operation of the Office of the Defender General and serves on the department’s four-person management team. The Administrative Services Manager is responsible for:  developing, managing, forecasting and reporting on the office's budget; maintaining the financial control policies for the department; management of approximately 100 legal services contracts throughout the state, following Administrative Bulletin 3.5 procedures, including creating contracts, obtaining necessary approvals, distributing, and advising the courts on the caseload covered by each contractor; day-to-day management of all administrative aspects of the office such as working with BGS on space needs, ADS on telecommunications issues, and Finance on payment and asset issues; approval of all third-party expenditures for the public defense system, including use of experts in criminal and juvenile cases, and working with suppliers to keep costs as low as possible; functioning as Records Officer and contact for public records requests; developing and updating the department's Continuity of Operations Plan and Emergency Evacuation procedures; maintaining employee accounts such as security access, court systems access, Westlaw, TLO, and LTD insurance; and related duties as assigned by the Defender General.

Compensation

This position is a Pay Grade 26 - $28.28 per hour. 

Minimum Requirements

Bachelor's degree in accounting, business or public administration AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of administrative staff. Experience with VISION, the State of Vermont PeopleSoft financial management system, is highly preferred.

Equal Opportunity Statement

The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged.


Nearest Major Market: Barre
Nearest Secondary Market: Montpelier