Title:  Administrative Services Manager I

Overview

The Department of Housing and Community Development (DHCD) is seeking an experienced, highly organized, detail-oriented, and collaborative grants and operations professional to help administer approximately $35 million in annual state investments benefiting municipalities, Regional Planning Commissions, downtown organizations, nonprofit partners, and private-sector grantees across Vermont.  The work directly supports statewide initiatives that expand housing opportunities, revitalize downtowns and village centers, strengthen municipal planning, improve infrastructure, and foster vibrant, resilient communities throughout Vermont.

 

This position is a key member of the team, managing the administrative and fiscal systems that oversee more than 200 grants, contracts, and agreements, ensuring programs are delivered efficiently, responsibly, and in full compliance with state requirements. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple complex workstreams.

 

Working closely with program managers, fiscal staff, legal counsel, department leadership, and external partners, the successful candidate will coordinate grant agreements, grant plans, procurements, budgets, amendments, reimbursements, and reporting while maintaining the operational systems that keep complex programs running smoothly. They will identify opportunities to improve business processes, strengthen internal controls, and enhance the Department's operational effectiveness.

 

In addition to overseeing day-to-day grant operations, the position supports quarterly Community Investment Board meetings, coordinates conferences and events, maintains ADA-compliant web content, and helps improve team workflows and organizational capacity. A successful candidate is someone who enjoys building systems, solving operational challenges, anticipating issues before they arise, and ensuring important details are never overlooked.

 

The ideal candidate will bring experience managing complex grants, contracts, budgets, or public-sector programs and be a proactive problem-solver with exceptional organizational skills, attention to detail, sound judgment, and a commitment to public service.  For someone who enjoys combining strategic thinking with hands-on implementation, this position offers an opportunity to play a central role in delivering programs that have a lasting impact on communities across Vermont.

Who May Apply

This position, Administrative Services Manager I (Job Requisition #55390), is open to all State employees and external applicants.

If you would like more information about this position, please contact Chris.Cochran@vermont.gov.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field and two years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff;

 

OR

 

Bachelor's degree and four years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff;

 

 OR

 

One year as an Administrative Services Coordinator IV with the State of Vermont.

 

NOTE: Additional professional administrative-level experience or higher will substitute for the bachelor's degree on a year for year basis.

 

NOTE: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.