Title:  Administrative Services Manager I

Overview

Are you an organized administrative professional with a passion for operational excellence and financial management? The Watershed Management Division is seeking an Administrative Services Manager to oversee critical financial, procurement, and operational functions for the division. The Watershed Management Division is responsible for protecting, maintaining, enhancing, and restoring the quality of Vermont's surface water resources. This position is in the Business and Operational Support Services (BOSS) program, which provides administrative, financial, and technical services for the entire Division.

 

Key responsibilities include:

• Managing accounts receivable and payable to ensure fiscal integrity.
• Managing purchase orders and the procurement processes for 100 staff.
• Coordinating onboarding, offboarding and employee resources.
• Administering asset management, including vehicle and equipment tracking.
• Oversee mail and physical check processing.
• Supporting the health and safety program.
• Supporting emergency preparedness and continued operations planning.
• Supporting procurement requests through VT Buys procurement software.

 

The ideal candidate will have the following:

• A strong financial and administrative background.
• Experience with project management and proven ability to take initiative on projects
• Ability to oversee administrative staff, delegate responsibilities, and foster accountability and teamwork.
• Experience leading continuous improvement initiatives to enhance efficiency and streamline workflows.
• Advanced understanding of Microsoft applications, including Excel, Word, SharePoint and Teams.
• Independent problem-solving abilities.
• Strong organizational skills and ability to manage multiple projects at once.

 

This role provides an essential function in maintaining efficient financial and operational processes within the Watershed Management Division. The position currently operates in a hybrid work environment with at least 3 days per week in a Montpelier office. Please include a letter of interest or cover letter explaining your qualifications and interest in this position.

Who May Apply

This position, Administrative Services Manager I (Job Requisition #54064), is open to all State employees and external applicants.

If you would like more information about this position, please contact Shea.Miller@vermont.gov.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field and two years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff;

 

OR

 

Bachelor's degree and four years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff;

 

OR

 

One year as an Administrative Services Coordinator IV with the State of Vermont.

 

NOTE: Additional professional administrative-level experience or higher will substitute for the bachelor's degree on a year for year basis.

 

NOTE: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.