Title: Administrative Services Coordinator III

Application Deadline Date: 03/22/2026

Req ID: 54481

Department: Transportation Agency

Location:

Mendon, VT, US

Position Type: Permanent

Schedule Type: Full Time

Minimum Salary: $27.50

Maximum Salary: $42.94

Overview

The Agency of Transportation is seeking an Administrative Services Coordinator to support daily district and office operations in a fast-paced, team-oriented environment.

This position plays a key role in keeping the office running smoothly and provides a broad range of administrative, financial, and recruitment support. Responsibilities include assisting with budgeting activities, processing payroll and invoices, providing customer service to internal and external partners, and supporting recruitment efforts such as coordinating postings, scheduling interviews, and assisting hiring managers throughout the hiring process. The role also supports general office functions, including records management, correspondence, report preparation, and other administrative tasks that contribute to efficient operations.

Strong computer skills are essential, as many functions are paperless. The ideal candidate will be proficient in Microsoft Office applications and comfortable learning new systems. This position requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and the capacity to remain calm and effective in high-demand situations.

Who May Apply

This position, Administrative Services Coordinator III (Job Requisition #54481), is open to all State employees and external applicants.
If you would like more information about this position, please contact Christopher Taft at christopher.taft@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Four years of full-time college level study OR a bachelor's degree or higher in accounting, business or public administration, office administration or a related field.

OR

Three years of full-time college level study in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

High School diploma or equivalent AND four (4) years or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One year of full-time college level study in accounting, business or public administration, office administration or a related field AND three (3) years or more of experience providing administrative-level support to a business or organization INCLUDING one (1) year or more in an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One (1) year or more as an Administrative Services Coordinator II with the State of Vermont.

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

80% State paid medical premium and a dental plan at no cost for employees and their families
Work/Life balance: 11 paid holidays each year and a generous leave plan
State Paid Family and Medical Leave Insurance (FMLI)
Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
Tuition Reimbursement
Flexible spending healthcare and childcare reimbursement accounts
Low cost group life insurance
Incentive-based Wellness Program
Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.