Title:  SAS Secretary IV, Lamoille County State's Attorney's Office

Application Deadline Date:  Do not apply online - see instructions below
Req ID:  49325
Department:  State's Attorneys and Sheriffs
Location: 

Hyde Park, VT, US

Position Type:  Exempt
Schedule Type:  Full Time
Hourly Rate: 

How to Apply

*DO NOT APPLY ONLINE* Interested applicants must send a brief cover letter, current resume including starting and end month and year for each job, education, and a list of three (3) work-related references with daytime phone numbers, to: Interim Lamoille County State’s Attorney Aliena Gerhard at aliena.gerhard@vermont.gov and Executive Assistant Ashley Perry at sas.jobs@vermont.gov.

Overview

The Lamoille County State’s Attorney’s Office in Hyde Park, Vermont is seeking a self-motivated, organized and dependable person to fill a SAS Secretary position, providing secretarial support to the State’s Attorney’s staff. Work is under the direction of the Administrative Assistant for the State’s Attorney. The successful incumbent must have the ability to travel within and/or to other counties for work-related duties, and for training required by the State’s Attorney or Department. Mileage reimbursement will be provided.

 

Duties include, but are not limited to:

  • Advanced clerical work and secretarial support to the State’s Attorney, Deputy State’s Attorneys and other staff.
  • Prepare letters, correspondence, forms and documents.
  • Answers telephone, emails and in-person inquiries; handles or refers requests for assistance in accordance with policies.
  • Significant amount of photocopying, filing, calendaring, sorting, distributing and mailing work.
  • Data entry into SAS case management system.
  • May assist with schedules, monitoring calendar and approaching deadlines to alert SA, DSA and Victim Advocate staff.
  • Must be able to perform tasks under deadlines.
  • Must respectfully interact with co-workers, supervisors, the public and partner organizations.
  • Must demonstrate reliability, composure, empathy, and emotional intelligence.
  • A positive and respectful attitude, ability to maintain effective work relationships, and timely in reporting to work and dependable in attendance are performance expectations that will impact job tenure.
  • Must represent the SA office in a professional manner at all times.

Knowledge, Skills, and Abilities

Working knowledge of office equipment, Microsoft Office programs. Must learn and adhere to the policies and procedures of the State of Vermont, the Department and the State’s Attorney’s office. Ability to develop a working knowledge of Vermont’s court procedures. Ability to learn and use the SAS and other agencies’ IT system(s). Ability to follow instructions and accurately perform work tasks. Ability to compose correspondence with accurate spelling, grammar and punctuation expected. Must be able to data enter, scan and file documents. Typing speed of 40 wpm. Ability to make correct and timely decisions. Must demonstrate excellent interpersonal skills. Must maintain strict confidentiality of information and data relating to all cases and SA office work, and adhere at all times to state and federal confidentiality policies. Must be timely in reporting to work and dependable in attendance.

Compensation

 This is a full-time position, 40 hours per week, Monday-Friday. The position is a pay grade 18, and is eligible for State benefits.

Minimum Requirements

Associates or Bachelor’s degree in business, accounting, office administration or other relevant field, and demonstrated skills as listed in KSAs.

OR
High School diploma, GED, or completion of vocational/technical training program in office administration AND a minimum of two (2) years of secretarial experience in a professional office setting.

 

Must be timely in reporting to work and dependable in attendance.

If a job offer is made, must pass State tax compliance and a Department background check.

Equal Opportunity Statement

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.


Nearest Major Market: Vermont