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Title:  Administrative Assistant

Application Deadline Date:  Do Not Apply Online - see instructions below
Req ID:  15048
Department:  State's Attorneys and Sheriffs
Location: 

Hyde Park, VT, US

Position Type:  Exempt
Schedule Type:  Full Time
Hourly Rate:  $18.99

How to Apply

DO NOT APPLY ONLINE: Applicants must send a brief cover letter, resume with education, work history that includes job title, starting and ending dates -month/year for each job; brief summary of duties; and 3 work references with person’s name, title, daytime phone and indicate if this person directly supervised you. Send requested materials electronically, by May 7, 2021 to Lamoille County State’s Attorney Todd Shove at todd.shove@vermont.gov; and Department Executive Assistant Ashley Perry at ashley.perry@vermont.gov.

Overview

The Lamoille County State’s Attorney’s Office in Hyde Park, Vermont is seeking a self-motivated, organized and dependable person for an Administrative Assistant position providing support to the State’s Attorney and other staff. The position is 40 hours per week, Monday-Friday, paygrade 19/$18.99 hourly. The position is eligible for State employee benefits.

Summary of Duties

Administrative and secretarial work directly supporting the work of the State’s Attorney and the office.  Must make timely and accurate decisions for efficient office management. Handle incoming calls, faxes, and emails. Accurately prepare, type and proof-read correspondence, forms and documents; transmit and file documents.  Must be proficient in MS Word, Excel and Outlook. Timely data entry, filing and scanning into the case management systems is required. Responsible for office accounts, monitoring timesheets and leave slips, tracking inventory, and supply ordering. Serves as liaison with SAS Central Office on a variety of issues. Calendar hearings, work and other events for the SA and DSA staff.   Must maintain strict confidentiality on all SA case information, computer data and other materials, and adhere to state and federal laws and policies. Must represent the office in a professional manner at all times. Must be dependable in attendance and work schedule. Must consistently demonstrate good judgment. Must establish and maintain effective working relationships. Must be respectful and tactful with supervisors, co-workers, clients, victims, partner agencies, community organizations, defense counsel, and the public. Must demonstrate empathy, emotional intelligence and maturity, particularly in dealing with victims of crime and other vulnerable populations.

Knowledge Skills and Abilities

Working knowledge of office practices, procedures and equipment.  Ability to accurately use Microsoft Office programs and the SAS case management system(s). Ability to compose a variety of letters, emails, memoranda and reports with basic directions. Ability to communicate effectively orally and in writing (accurate spelling, grammar, punctuation). Ability to keep current with data entry (proficient typing skills required). Ability to work independently and carry out tasks with minimal instruction. Ability to make correct and timely decisions. Ability to monitor expenditures, purchase supplies, accurately file and retrieve office records, and compile data as requested by the State’s Attorney or Dept.  Ability to correctly apply rules and regulations of the State and Department.  Ability to learn the basics of Vermont’s criminal justice system in order to provide appropriate information to law enforcement agents, court staff, attorneys, and the public in accordance with rules, policies and law. Ability to maintain strict confidentiality of information/data relating to cases and SA office work and adhere to all  confidentiality policies. Excellent interpersonal skills and a positive attitude.

Minimum Requirements

Associate's degree in business technology, secretarial science, paralegal studies, office management, or other relevant degree; or High School diploma or equivalent and three (3) years’ experience in a professional office as a secretary or administrative assistant; or Completion of a one-year vocational/technical training program in business, secretarial science, office management or other relevant degree and one (1) years’ experience in a professional office as a secretary or administrative assistant. A Bachelor’s or Master’s may be substituted for work experience on a semester for 6-month basis.

Equal Opportunity Statement

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.


Nearest Major Market: Vermont