Title:  Administrative Services Coordinator I

Application Deadline Date:  09/27/2023
Req ID:  48221
Department:  Buildings & General Services

Colchester, VT, US

Position Type:  Permanent
Schedule Type:  Full Time
Hourly Rate:  $22.74


The Department of Buildings & General Services (BGS) at the State of Vermont has an exciting opportunity with room for growth as an Administrative Services Coordinator I within the Operations & Maintenance Division. This position coordinates administration of a variety of functions such as assisting administrators in the preparation of personnel documents. The Coordinator will work with administrative staff concerning office, fiscal and personnel matters. The position will prepare and maintain office records and reports, and will process invoices and credit card transactions. The Coordinator will work with both internal and external customers, and ideally will have experience with finance, customer service, and the ability to multi-task. 


This position is located in Colchester and the hours are 7am to 3:30pm. This position may be eligible to telework up to two days per week, depending on approval and the needs of the Department.

Who May Apply

This position, Administrative Services Coordinator I (#48221), is open to all State employees and external applicants.

If you would like more information about the duration of this position or other details, please contact Randy Smith at randy.smith@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Two (2) years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field.


One (1) year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.


High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.


One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.


NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Preferred Qualifications

A valid driver's license is preferred.

Special Requirements

For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
  • 80% State paid medical premium
  • Dental Plan at no cost for employees and their families
  • Flexible Spending healthcare and childcare reimbursement accounts
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
  • Low cost group life insurance
  • Tuition Reimbursement
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

Nearest Major Market: Burlington Vermont