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Title:  Probate Register (20022)

Application Deadline Date:  Do Not Apply Online - see instructions below
Req ID:  10561
Department:  Judiciary

Chelsea, VT, US

Position Type:  Exempt
Schedule Type:  Full Time
Hourly Rate:  $18.99
How to Apply

Candidates shall submit a complete and up-to-date Judicial Branch Application and a resume to the following email address: jud.jobs@vermont.gov      

Format E-mail subject line as follows: your name 20022 (example: Smith 20022)

An electronic version of the Application can be found at: https://www.vermontjudiciary.org/employment-opportunities/staff-openings


The Probate Register provides organizational, technical, and public relations work as custodian of the records, and process and maintain the dockets, files and records under the jurisdiction of the Probate Court (wills, administration of estates, trusts and guardianships, adoptions, name changes).  This position certifies court documents pertaining to the Superior Court.  Work is performed with considerable latitude for the exercise of independent judgment and initiative and is reviewed either through monthly or quarterly statistical reports and under the supervision of the Court Operations Manager.

Essential Job Functions
  • Assures that probate matters before the Court are handled in a timely manner.
  • Provides technical and procedural information to attorneys, fiduciaries, and the general public, including interested parties, either by phone, in person, or by correspondence.
  • Schedules formal and informal hearings and conferences, and determines what type of proceeding is needed.
  • Maintains official case files for each proceeding to include all documents received, all pertinent dates, all decrees and/or licenses issued, and any other chronological information required.
  • Conducts preliminary research in Vermont Statutes prior to presenting the issue to the Judge.
  • Provides petitioners with appropriate forms, collects appropriate fees, and reviews all pertinent documents for accuracy and thoroughness.
  • Assist in preparing accurate accounting of money paid into the Court.
  • Assist in gathering and preparing statistics for division reporting.
  • Processes birth, marriage, and death record corrections and establishments, marriage time waivers, and marriage authorizations in addition to responsibilities under the primary jurisdictional matters.
  • Register and/or staff issues appointments of executors, administrators, guardians, and trustees.
  • Follows up on open cases to assure timely filing and compliance with statutes and Probate procedures.  Prepares a variety of documents, including orders, licenses to sell, decrees, etc. for the Judge's signature.
  • Assists the general public in genealogical searches.
  • This position is responsible for all duties defined and other duties as assigned such as training other employees.
  • The job entails the operation of various types of electronic equipment and new equipment may be introduced at any time.

Starting salary is $18.99 per hour.  After completion of six months original probation, this employee will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature.



*         12 days of vacation and sick leave are earned per year.

*         12 holidays are paid per year.

*         Group life and medical insurance are available.

*         Dental coverage is effective after six months.

*         Membership in the Vermont State Employees Retirement System

*         Long-term retirement investment plan available (457 Plans)

Minimum Requirements

Education: High School graduation or equivalent and,

 Experience: Four (4) years of clerical or secretarial experience.


 Education: Associates Degree in a related field and,

 Experience: Two (2) years of clerical or secretarial level experience.


 Education: Bachelor’s Degree in a related field and,

 Experience: One (1) year clerical or secretarial experience

 Preferred Requirements

 Preferred qualifications include an educational degree beyond the secondary school level, experience in a legal setting, a high level of personal comfort with diverse technologies, and proven knowledge in providing the highest level of   customer service.


Equal Opportunity Statement

Persons with disabilities who wish to apply and would like to request a reasonable accommodation to participate in any portion of the application or interview process should contact Human Resources directly.

Nearest Major Market: Hanover