Title:  Grants Specialist - Limited Service

Application Deadline Date:  07/22/2024
Req ID:  49774
Department:  Libraries

Barre, VT, US

Position Type:  Limited Service
Schedule Type:  Full Time
Hourly Rate:  $25.10


Reporting to the Library Contracts & Grants Administration Manager, this position manages and oversees approximately $26,000,0000 in funds dedicated to Library Capital Grants Fund projects that the Vermont Department of Libraries will grant to public libraries from two federal funding sources: Housing and Urban Development (HUD) and US Department of Treasury to support improvements to their library buildings.


•    Reads, understands, and applies federal guidelines from HUD and Treasury for grant programs.
•    Provides technical and advisory assistance colleagues in the Department of Libraries grant applicants, and grantees to ensure compliance with use of program funds. 
•    Reviews grant proposals and advises potential grantees on programmatic requirements for grant applications. 
•    Evaluates grant applications for compliance with state and federal regulations and completeness including pre-construction requirements of each federal program such as environmental review. 
•    Communicates effectively with grant applicants to provide information and clarification about the grant application, the application timeline, or seek clarification and fix errors or omissions within their applications. Participates in public hearings, meetings, and committees related to the capital project grants. 
•    Communicates effectively with grant recipients about project requirements, their grant documents, reimbursement procedures, and concerns or challenges they encounter in the course of their capital improvement projects.
•    Communicates effectively with federal funders to gain clarity on matters of compliance with use of funds and to obtain guidance in administering the grant programs.
•    Monitors the Department of Libraries’ capital projects program budgets and ensures compliance with federal and state regulations. May develop and implement systems to project income and to monitor expenditure of funds per applicable laws and regulations, to maximize use of available funds and ensure alignment with the requirement of each federally funded program. 
•    Creates and maintains federal grant programs granting files for the Department. Prepares written reports of findings and defines or recommends corrective action for review by the Library Contracts & Grants Administration Manager and the State Librarian.
•    Receives and verifies receipts and other proof of payment from grantees and applies those payments to reimbursements. 
•    Ensures that federal fund reporting requirements on grants are fulfilled per the requirements of each program and the State of Vermont. 
•    Reports on work, including issues grantees encounter, to Library Contracts & Grants Administration Manager. 
•    Updates the State Librarian and library leadership through attendance at meetings and written reports. 
•    May provide training to Department staff and grantees on requirements of grant funding. Performs related duties as required. 


Please include a cover letter as part of your application materials.

Who May Apply

This position, Grants Specialist - Limited Service (Job Requisition #49774), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs. 
If you would like more information about the duration of this position or other details, please contact jessica.leal@vermont.gov.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail.  You must apply online to be considered.

Environmental Factors

Duties are performed primarily in a standard office setting. On-site compliance reviews, hearings, meetings and committee obligations requires travel for which private means of transportation should be available. Some work outside of regular work schedule may be anticipated. A need to confront grantees with contract and grant requirements may arise frequently. Some pressure from deadlines may be anticipated.

Minimum Qualifications

Three (3) years or more of experience in the development, evaluation, administration, or fiscal monitoring of grants or contracts.

Preferred Qualifications

Bachelor's degree.

Graduate work in public administration or accounting.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

  • 80% State paid medical premium and a dental plan at no cost for employees and their families
  • Work/Life balance: 11 paid holidays each year and a generous leave plan
  • State Paid Family and Medical Leave Insurance (FMLI)
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Tuition Reimbursement
  • Flexible spending healthcare and childcare reimbursement accounts
  • Low cost group life insurance
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.