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Title:  Contracts and Grants Administrator

Application Deadline Date:  11/18/2019
Req ID:  3151
Department:  Libraries
Location: 

Barre, VT, US

Position Type:  Permanent
Schedule Type:  Full Time
Hourly Rate:  $24.76
Overview

The Vermont Department of Libraries seeks a skilled, organized and motivated Contracts & Grants Administrator. We are a small department dedicated to helping all libraries within the state. Our Department is under the Agency of Administration, and this position will work closely with  AOA's Finance and Management Office to pay invoices, process contracts and grants and monitor and report on the federal grant we receive from the Institute of Museum and Library Services (IMLS).  This position works with all department contracts and grants from inception to execution. Contract work will range from IT services and systems, to personal service, to commodities.  Grants range is size from small grants issued yearly to public libraries for department programs to larger grants issued once a year for programs supported by the department and yearly competitive grants.

 

This position will  work with department staff to bring state and federal policies and procedures current; by writing internal purchasing/contracting/grant procedures, as well as yearly updates to the departments grant plan and updating or creating policies the department is required to have in place due to federal regulations via our federal grant. 

 

This position requires an innovative thinker who can grow the departments grant program and innovate the way the department issues and reports on grants. This position requires someone well versed in purchasing and contracting processes for the state. The person in this position needs to be able to learn new processes, ask questions when needed, and provide feedback in a timely manner.

 

There will be close interaction with management and department library consultants, who work directly with libraries, to grow the grant program within the department. This is a small department, under a new State Librarian, and this position may experience some changes as we adapt and improve our processes.

 

Preferred:
Knowledge of State of Vermont purchasing and contracts policies and procedures.

Ability to work with manager to provide structure to a small department within all aspects of financial management.

Good communication skills and patience when providing information and support to others who are unfamiliar with state policies and procedures surrounding grants, contracts, and financial management.

Organization and ability to work independently to prioritize tasks and complete work on time.

Ability to adapt and offer process improvements to department management on grant or contract processes, on an ongoing basis.

This is a great opportunity to help shape the future of Vermont libraries!

Who May Apply

This position, Contracts and Grants Administrator (Job Requisition # 3151), is open to all State employees and external applicants.

 

If you would like more information about this position, please contact Cherie Yaeger at cherie.yaeger@vermont.gov.

 

Please note that multiple positions in the same work location may be filled from this job posting.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Class Definition

Professional and technical work involving the procurement of goods and services contract and grant drafting, administration of personal service contracts and grant agreements for a Vermont State agency or department. Work requires a level of expertise, breadth of knowledge, and high degree of responsibility for the consultant, contractor and grantee /or processes as required by state statutes and policies and federal/state regulations. Compliance monitoring is performed on all contract and grant agreements. Indirect supervision is exercised over professional and technical staff in the agency or department. Work is performed, with considerable independence, under the general direction of the agency legal counsel group or another administrative supervisor.

Environmental Factors

Duties are performed in a standard office setting, but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required.

Minimum Qualifications

Bachelor's degree or higher in public or business administration, finance, or accounting AND four (4) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system.

OR

Two years or more of full-time college coursework or an associate's degree in public or business administration, finance, or accounting AND six (6) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system.

OR

High School diploma or equivalent AND eight (8) years or more of experience in the review and/or administration of contracts, grants administration, or in a role with responsibility for management of financial affairs, or a governmental accounting system.

Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
  • 80% State paid medical premium
  • Dental Plan at no cost for employees and their families
  • Flexible Spending healthcare and childcare reimbursement accounts
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
  • Low cost group life insurance
  • Tuition Reimbursement
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged.


Nearest Major Market: Barre
Nearest Secondary Market: Montpelier