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Title:  Administrative Services Coordinator IV

Application Deadline Date:  04/13/2021
Req ID:  13181
Department:  Transportation Agency
Location: 

Barre, VT, US

Position Type:  Permanent
Schedule Type:  Full Time
Hourly Rate:  $25.09

Overview

The Rail and Aviation Bureau at the Vermont Agency of Transportation (AOT) is seeking an experienced Administrative Services Coordinator IV. The incumbent will provide overall administrative support for the Bureau including project support, contracting, federal reporting, grant applications and compliance. The Coordinator will work with a variety of state and federal partners to support our programs as we deliver two programs that have unique characteristics.

 

The incumbent will report to the Bureau Director while working with team members to get grant application submitted and tracked once awarded. Additionally, the Coordinator will: prepare a variety of reports needed for meetings, presentations, and filings; prepare documents needed for a variety of administrative tasks; work with internal and external auditors; track projects and close outs.

Who May Apply

This position, Administrative Services Coordinator IV (Job Requisition #13181), is open to all State employees and external applicants.
If you would like more information about this position, please contact Daniel Delabruere at daniel.delabruere@vermont.gov or (802) 279-2647.
Please note that multiple positions in the same work location may be filled from this job posting.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Class Definition

Coordinates the administration of a variety of functions of a major division, department or agency. Evaluates and uses information to make recommendations; provide guidance on applying administrative requirements to varying situations; recommend changes to office procedures to adopt management decisions and policies; and identify problems in administrative workflow, evaluate and recommend alternative administrative processes. Supervision is exercised over clerical and/or administrative subordinates. Work is performed under the general supervision of an administrative superior.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Bachelor's degree AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

Two years of full-time college work OR an associate's degree or higher AND six (6) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

High School diploma or equivalent AND eight (8) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.

OR

One (1) year or more of experience as an Administrative Services Coordinator III with the State of Vermont.

 

NOTE: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
  • 80% State paid medical premium
  • Dental Plan at no cost for employees and their families
  • Flexible Spending healthcare and childcare reimbursement accounts
  • Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
  • Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
  • Low cost group life insurance
  • Tuition Reimbursement
  • Incentive-based Wellness Program
  • Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged.


Nearest Major Market: Barre
Nearest Secondary Market: Montpelier